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Casual booking request for sports fields and open spaces

Council managed sports fields, pavilions and open spaces can be booked for sporting events and school activities. 

Booking Availability

Bookings are available from Monday to Friday 9am – 3pm. Bookings outside these times are not available due to seasonal licenses. 

Booking Guidelines

Notice Period: All booking enquiries must be made at least 10 days in advance of your requested date.

Advance Bookings: Bookings can be made no more than three months in advance. 

Fees

Booking fees may apply. Please review the associated documents for a detailed fee structure and additional information.

Further Information

For more details, please see the documents provided below.

 

Submit your Casual Booking Request Here
Applicant Details
Are you a health and fitness provider?

Please complete a Casual Booking for Health and Fitness Providers form ( PDF 761.33KB)

Insurance

It is a requirement of Council that all organisations that are incorporated have Public Liability Insurance.



Public Liability Insurance must be up to a minimum of $20,000,000 and display a current date range. 

Unlimited number of files can be uploaded to this field.
10 MB limit.
Allowed types: pdf, doc, docx, jpg, jpeg.
Activity Details
Do you wish to request multiple Sportsfield bookings?

Please complete one form per sportfield or open space booking

Please detail the sports ground you wish to enquire about hiring. For example, Ballyshannassy Park - 1x cricket oval.

View map of sportfields in City of Whitehorse

Type of sport/activity at event
Booking agreement

View the terms and conditions

Booking details
Do you need access to public toilet facilities?
Days of the week requested
Select all that apply

For example: the use of marquees (size, number of); if you are charging participants; noise; P/A (public address) sources 

Declaration

In making this application we indemnify Council and hold Council harmless from and against all actions, costs, claims, expenses and damages whatsoever which may be brought or made or claimed against Council arising out of or in relation to the use/hire/lease of the park/reserve/facility/sports field(s) in question. 



In the event of a declared day of total fire ban within the State of Victoria-Council have the right to cancel/reject any pre-approved event/activity to be held in a location deemed at risk of a bushfire. 



I acknowledge that I have read and agree to abide by the Conditions for Casual Use of Sports fields for sport, to undertake and comply with all conditions should this application be successful. 

Privacy Statement

The personal information requested on this form is being collected so that your application may be processed. The information will be used solely by Council for the primary purpose or directly related purposes and will not be disclosed to any other party except as required by law. Read more information about Council’s Privacy Policy or telephone 9262 6333. 

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Download Council's Sporting Facilities Guide
View the casual booking terms and conditions