Event Permits

All events held within Council managed spaces such as parks or reserves or that affect locals roads require a permit.

You may need a permit if the event you’re running is over a certain size and involves contractors and temporary infrastructure like portable toilets, marquees, fences, food vendors and more.

Social Gathering with Extras

If your event is of smaller scale and includes the following items, you will need to complete the social gathering with extras application.

Two or less contractors (e.g food vendor, amusement ride or inflatable, petting zoo, portable toilets) & has
Under 100 attendees

Permits to use Fireworks

You need a permit if you plan to use fireworks, firecrackers or any form of pyrotechnics at an event.

Only licensed pyrotechnicians can use fireworks in Victoria and before they are used a number of authorities and neighbouring properties must be notified. The council may restrict the time and place where fireworks may be used.

Apply online for a permit to use fireworks.

Fireworks Permit Conditions

Permit Conditions

The permit holder must ensure that all the permit conditions are complied with at all times.
The applicant must have $20 million of public liability insurance for the permit period.
The permit is not transferrable:
- Permits are not to be photocopied and the copies used by someone not named on the permit
- Permits are not to be leased, sold or given away
- No form of advertising of a permit for rent, lease, sale profit or other beneficial or fraudulent consideration of causing such an advertisement to be published is permitted.
The permit is only valid at the stated location.
The permit is only valid for the stated period.
Fire Rescue Victoria must be notified a minimum of three (3) days prior to the proposed day of the fireworks display.
The fireworks display must be conducted by a licensed pyrotechnician who must provide at least seven (7) days' notice to WorkSafe.
The permit is void if the day the fireworks are to be undertaken is declared a day of total fire ban or a catastrophic fire day (unless Fire Rescue Victoria approve the fireworks to be undertaken).
Adequate fire control equipment and trained staff must be available at the location and on the day of the fireworks display.
The permit holder is responsible for the removal of any litter emanating from the fireworks display and any associated works.
Residents within 500 metres of the location where the fireworks display is being held must be advised of the activity a minimum of three (3) days prior to the event.
At the conclusion of the permit period a new application form must be submitted.
The permit must be produced for an Authorised Council Officer on request.
The permit holder will comply with all directions by a member of Victoria Police or Fire Rescue Victoria or WorkSafe or Authorised Council Officer, including a direction that fireworks display cease or that the location of the fireworks display be moved.

Permit Condition Breaches

If the permit holder breaches the permit conditions:

The permit may be cancelled.
Fines may be issued.
Costs incurred by Council may be charged directly to the permit holder.
Goods or equipment may be impounded.
Future permit applications may be declined.

Submit your online application today!

Event Permit Application

If your event has under 100 people but you want a marquee, jumping castle, food vendor or other extra you will need to submit an application.

Social Gatherings with Extras

Online application to use fireworks

If your event is of a large scale and has any of the following items, you will need to apply for an event permit.

Three or more contractors (e.g food vendors, amusement ride or inflatable, fencing, petting zoo or portable toilets)
Over 100 attendees
Requires a road closure or changes traffic conditions
Fireworks
Ticketed entry &
Organised protest

Before applying, we recommend you read the Event Permit Guide ( PDF 133.15KB) and the Event Planning Guide ( PDF 2.31MB) to understand what you will need to do to create a great event.

After you submit your application Council will determine the scale of your event. The scale of the event will determine how long may take to process and approve your application – up to four weeks for smaller events and two months for large festivals. Event organisers should lodge their event permit application with Council as early in the planning stages as possible.

Event Fact Sheets

Terms and Conditions

Event Planning Resources

Apply now online by completing the Event Permit Application Form.

For more information contact the Administration and Events Officer by emailing arts@whitehorse.vic.gov.au or by calling 9262 6352.

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Event Permits

Social Gathering with Extras

Permits to use Fireworks

Event Permits